Free W-9 Form Generator — Fill & Download PDF
Complete the form below to instantly generate a professional W-9 PDF. Your data stays in your browser — we never see or store any information.
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Requester Information (Who asked for this W-9?)
Form W-9 (Request for Taxpayer Identification Number and Certification) is an official IRS form. It provides your Taxpayer Identification Number (TIN) — either your SSN or EIN — and certifies your federal tax classification.
Companies request W-9s from freelancers and contractors they pay $600 or more annually, so they can report payments to the IRS on a 1099 form.
| W-9 | 1099 | |
|---|---|---|
| Who fills it out? | You (the contractor) | Payer/company |
| Purpose | Provides your TIN & tax class | Reports income to IRS |
| Goes to | The company paying you | You AND the IRS |
| Used by | Any business paying $600+ | IRS for tax filing |
| Due date | Before first payment | January 31 (if earned) |
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Who Needs to Fill Out a W-9?
If you're a freelancer, independent contractor, or self-employed professional in the United States, you've almost certainly encountered a W-9 request. When a client — especially a mid-size or large company — hires you for services, they're legally required to collect your TIN before paying you. They use the W-9 to verify your identity and tax classification, which they'll later report to the IRS on a 1099.
When do you need to provide a W-9? Whenever you're paid as an independent contractor and the payer expects to pay you $600 or more in a calendar year. Some clients request W-9s even for smaller amounts. You should also provide a W-9 if you have a professional license that requires an EIN, or if you're a US person receiving payments from a foreign company (even without 1099 requirements).
How does it work? Fill out the form, sign it, and return it to the requesting company. They'll keep it on file. At year-end, if they paid you $600 or more, they'll issue you a 1099 (typically 1099-NEC for services) and submit a copy to the IRS. Your TIN on the 1099 must match the TIN on your W-9 — discrepancies can trigger IRS notices.
Protect your SSN: Only provide your SSN to trusted businesses. Verify the requester is legitimate before sharing. Legitimate companies will never ask for your full SSN via email or an unsolicited request. And remember — this W-9 generator processes everything in your browser. Your data never travels to our servers.
Frequently Asked Questions
Form W-9 is an IRS document used to request a taxpayer identification number (TIN) and certify tax classification. You'll typically need to fill out a W-9 when working as a freelancer or independent contractor — the company paying you requests it before issuing a 1099. It confirms your legal name, business structure, and TIN (SSN or EIN) for tax reporting purposes.
Any US person or entity receiving payments from a business that will report those payments to the IRS must provide a W-9. This includes freelancers, independent contractors, sole proprietors, LLC members, partners, and S-corporation shareholders. If you receive $600 or more in services from a single client, they're required to request a W-9 from you.
The W-9 is the form YOU fill out and give to the payer — it provides your TIN and tax classification. The 1099 (NEC, MISC, etc.) is the form the PAYER fills out and sends to both you and the IRS to report how much they paid you. Think of it this way: W-9 is your "ID card" for tax purposes, 1099 is the "receipt" of income you'll use when filing taxes.
Yes. Your data is processed entirely in your browser — no SSN, EIN, or personal information is ever sent to our servers or stored anywhere. The PDF is generated locally in your browser and downloaded directly to your device. We cannot see, store, or access any of the information you enter. Always verify with a tax professional before using any form generator.
Your tax classification depends on your business structure: "Individual/sole proprietor" if you're a sole proprietor (most freelancers), "C-corp" or "S-corp" if incorporated, "Partnership" if a partnership, "LLC" can be treated as sole proprietor, partnership, S-corp, or C-corp depending on how you elected to be taxed. If unsure, consult a CPA — the wrong classification can cause tax filing issues.
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